Heading out to a conference?

Please note the following:

1. No more than three (3) days out of the District per person per year will be approved for conferences, unless specifically assigned to attend by the Assistant Superintendent
2. ALL information must be complete or the form will be returned to you.
3. After your principal/supervisor approves the request AND your funding is in place, completed forms should be sent to the Assistant Superintendent’s Office.
4. You must secure an approval signature of the person responsible for funding or this form will be returned to you.
5. If funding will be through the Professional Development Committee you must submit this conference request form to the AAEA Office to confirm funding, secure an account number, AND obtain authorized signature.
6. For Board Approval, “more than 3 days” includes weekends.  If your conference requires Board Approval, please be sure to allot sufficient time between when you submit your conference request to your building principal and the Board Submission Deadline.
7. If Substitute is needed: Please be sure to indicate whether any of the days are in-service days or days in which no substitute is needed. You must verify within the AESOP system that conference days have been recorded by the AESOP Coordinator prior to the date of the conference.
8. Each member is permitted to use $500 of funding from PDC Funds to attend conferences.  So long as you do not exceed the 3 day limit, you can use up to $500 to go towards your conference as provided by the PDC.  You are responsible for any funds beyond that $500.

To ensure that your conference is approved in a timely manner, please make sure of the following items:

1. Fill out the Conference Request Form
   1. Confirm the dates and travel arrangements.
   2. You may use the $0.535 per mile if you are using your own personal vehicle for transportation.
   3. There are specific accounts for the following:
      1. Elementary Teachers
      2. Secondary Teachers
      3. Elementary Substitutes
      4. Secondary SubstitutesPlease be sure to have the correct account numbers.  You may email [email protected] if you need the correct account numbers.
   4. If you do not get confirmation of your approval within 10 days of your submission, please email [email protected].
   5. After attending your workshop, fill out FIN-F021 found on the intranet.  Be sure to keep track of your mileage if you are using your own vehicle, and any receipts for lodging, transportation, conference registration, tolls, meals, etc.  You also should  include a copy of the approved Conference Request Form. This should be submitted to Lindsey Mathias in the Business Office.